1. Conduct an audit of your organization's client and administrative records and get a solid summary of the personal data that your organization gathers and files. Stipulate the usage of such information by your organization.
2. Implement programs to ensure documents retained in storage are secure. This may require off-site storage.
3. Ensure that your records are stored in a secure site that is also safe-guarded from potential harm by fires, floods, and other disasters.
4. Cut office space costs by using a off-site records storage service that is secure, and makes it convenient to source documents when required.
5. Provide your staff with training regarding information practices and security.
6. Implement a records retention program to ensure that personal data that is no longer required gets destroyed in a secure method.
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